Standard Operating Procedure for Using Simulations

What is this SOP for?

This SOP explains how to create, run, and reset a simulation for team presentations. Follow the steps below to set up participants, start the simulation clock, manage injects, and end or reset the simulation.

Key Steps

1. Access the simulation. Open the simulation you want to use. Note that the initial screen is for building the simulation, not for running it.

2. Develop the simulation. Ensure all injects (elements of the simulation) are correct before proceeding. Identify participants who will be involved in the simulation.

3. Manage roles and add participants. Use the role management feature to assign roles to participants. Add participants by selecting their names and assigning them roles (e.g., CMT leader).

4. Invite participants. Send invitations to participants via email. Facilitators will be available for participants during the simulation.

5. Change the simulation status to In Progress. Once all participants are added, change the simulation status to 'In Progress'. This makes the simulation live and ready for participants to access.

6. Confirm participant access. Participants will receive an email with a personal link to access their participant screen. The participant screen will adjust to their time zone and allow messaging between participants.

7. Start the simulation clock. When ready to begin, start the simulation clock. This will activate the injects for participants.

8. Manage injects during the simulation. Deliver injects from the facilitator screen and monitor participant responses. Participants can reply to injects, and their responses will appear in the simulation timeline.

9. Use Time Jump and Auto Play features. To advance the simulation clock quickly, double-click the timeline to jump forward in time. Enable auto play for injects by clicking on them until they turn green.

10. End the simulation. When finished, locate the end/stop simulation control on the facilitator screen and select it to stop the simulation clock. Confirm the action when prompted to close the participant screen for all participants.

11. Reset the simulation for subsequent use. Go back to the building screen to reset the injects. Remove any unnecessary injects to prepare the simulation for its next use.

Cautionary Notes

• Ensure all injects are thoroughly checked before starting the simulation.

• Confirm that all participants have received their invitations and can access the sim.

How can I run the simulation more efficiently?

• Familiarize yourself with the sim interface before the actual presentation.

• Test the invitation process with a colleague to ensure it works smoothly.

• Keep a checklist of injects and participant roles to streamline the setup process.

Where can I watch a video walkthrough?